# Assign delegation

The system supports two roles for department administrators, submitters and approvers, to create engagements and prepare payments for their departments.

| System Role          | Delegation Role                |
| -------------------- | ------------------------------ |
| Department Submitter | Casual Helper System Submitter |
| Department Approver  | Casual Helper System Approver  |

{% hint style="info" %}
Department head can delegate the two roles to appropriate personnel of the department. The delegation setting will be effective in half day after assignment in HCMS.
{% endhint %}

Department submitter is the person who collects casual helpers’ information, prepares engagements and invites casual helpers to accept an offer. He/she also prepares payments to casual helpers during or on completion of work.

Department approver is the person who reviews and approves engagements and payments prepared by department submitters.

{% hint style="info" %}
Please note that the submitters and approvers of a department can prepare and approve all the engagements / payments of the department respectively.
{% endhint %}

Department submitter and department approver roles of the system can be granted in the delegation module of the HKU Human Capital Management System (HCMS).

> For more about the Assign Delegation function of HCMS, please visit (Login required):
>
> [HKU Staff Portal > HCMS > Useful Resources > Online Help > IT Services > Assign Delegation](https://sisandhcm.hku.hk/local/hcms/help/pdf/onlineHelp_03mss_08_its.pdf)


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