> For the complete documentation index, see [llms.txt](https://userguide.hku.hk/hku-event-management-system-user-guide/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://userguide.hku.hk/hku-event-management-system-user-guide/1.-introduction-of-hku-event-management-system-hkuems.md).

# 1. Introduction of HKU Event Management System (HKUEMS)

### **What is HKU Event Management System (HKUEMS)?**

HKU Event Management System (HKUEMS) is a web-based service provided by Information Technology Services for event organizers in all departments/units. It has the following 3 functions:

1. Publicity: The HKUEMS enables departments to publicize their events online for HKU members and/or the public.\
    
2. Registration: It provides a registration facility, which is optional and departments may choose to use for their events as appropriate.\
    
3. Reporting: Data on public events will be extracted from the HKUEMS for internal reporting (e.g. Budget and Resources Committee (BRC)) and external reporting to the University Grants Committee (UGC) in the annual Common Data Collection Format (CDCF) exercise. 

Event managers should use the **HKUEMS** ONLY for events organized by HKU departments/units. 

### **How to access HKUEMS?**

Activities and events recorded under HKUEMS can be accessed via **HKU Portal > Navigation Menu > My Services > Events**. These records are also synchronized and uploaded to the **HKU website > Navigation Menu > Events**.

### **How to apply Event Manager?**

Staff and students can apply for an event manager account via [CF148](https://itsnow.hku.hk/nav_to.do?uri=x_tuohk_its_eforms_cf148.do).  Only registered event managers can post events under HKUEMS.